City Parks & Pavilion Rental Information

2. GENERAL POLICIES & PROCEDURES

   1. Picnic pavilions not reserved are available on a first come first serve basis.

   2. Completed application is required to process application for facility use request.

   3. Full payment is due and payable to the City of West Covina at time of processing.

   4. All pavilion rentals are from 8:00am-6:00pm.

   5. All applications are tentative until approved reservation contract is issued. Reservations will not be confirmed over the phone.

   6. All cancellation requests must be submitted 15 days prior to rental date.

   7. Alcohol is NOT permitted in City Parks.

   
   

4. APPLICANT INFORMATION
6. Name*
7. Email Address*
9. Address*
11. City*
12. State*
13. Zip Code*
15. Phone Number*
17. Organization/Company Name (if applicable)
19. Organization Address
21. City
22. State
23. Zip Code
25. Phone Number
27. CLASSIFICATION OF USE

    1. Government includes events that are sponsored by government agencies such as a branch of the military, county or state agency, fire department, etc.
    2. Non-Profit includes events sponsored by organizations with current 501(c) status. A copy of the letter granting the organization’s non-profit status from the IRS or Secretary of State’s office is required. Please provide non-profit number: ______________
    3. Individuals or other Groups includes individuals and private group events such as wedding receptions, birthday parties, social events, etc.
    4. Commercial includes events that have an admission fee or include the sale of goods or services. (The exchange of money is not permitted on West Covina property without prior approval of the facility Coordinator.)
29. RENTAL/EVENT INFORMATION
31. Reservation Date*
32. Number in Attendance
34. Name of Event*
36. Please check which park you are requesting:

    1. Cameron Park Large Pavilion ($206)
    2. Cameron Park Small Pavilion ($154.50)
    3. Cortez Park Large Pavilion ($206)
    4. Del Norte Park Large Pavilion ($206)
    5. Del Norte Park Small Pavilion ($154.50)
    6. Gingrich Park Small Pavilion ($154.50)
    7. Friendship Park Small Pavilion ($154.50)
    8. Orangewood Park Large Pavilion ($206)
    9. Orangewood Park Small Pavilion ($154.50)
    10. Palmview Park Large Pavilion ($206)
    11. Palmview Park Small Pavilion ($154.50)
    12. Shadow Oak Park Large Pavilion ($206)
    13. Shadow Oak Park Small Pavilion ($154.50)
38. INSURANCE REQUIRMENTS

    The City of West Covina requires permit users to provide a “Certificate of Liability Insurance” with a minimum of $1 million in liability coverage and name the City of West Covina as additionally insured. Certificate must include the City’s address, which is 1444 W Garvey Ave. S, West Covina, CA 91790.

    Insurance coverage must be submitted prior to your scheduled event for the event to be confirmed. 

    *Insurance can be purchased via City of West Covina.

40. RENTAL AGREEMENT

    My signature certifies that I have read the policies and procedures as set forth by the City of West Covina Community Services Department governing the use of the facility and any equipment described above, that I will take full responsibility for ensuring that the use of this facility and areas by the event I represent is in full adherence and compliance with these rules and regulations. I further understand that as the applicant, I assume full responsibility for any penalty fees assessed by the City of West Covina for any violations of these rules. I am also fully aware of the cancellation/refund policy and am aware that failure to properly clean the facility or any damage to the facility after my event may result in forfeiture of portions and/or all my security damage deposit.

42. Signature of Applicant*
43. Date
Leave This Blank:


45. 1. Receive an email copy of this form.
46. Email address

    This field is not part of the form submission.

47. Submit

* indicates a required field